Contract Management


Traditionally, contract management has been seen as a compliance tool, making sure that contracts (mostly paper based), are secure and stored, with some basic reporting around expiry dates and essential terms. Contract authoring tools have allowed legalde partments to become more efficient in the generation of contracts, and publishing them for business to use.

As all businesses in various industries are different, our contract management approach is tailored specifically to the different needs of each industry and business. In partnership with Realyst, a South Africa-based Contract Management Solutions House, ECS (Pty) Ltd brings you a Contract Management solution that focuses on delivering the right contract management solutions for the business, providing the organisation with a clear maturity roadmap to adopt when the business requires. With an experienced consulting team that provides consulting services separate from the software, our team will help you create and manage an effective contract management solution tailored to your company’s contract types.

What Is Contract Management?


Contract management is the process of creating, implementing and managing contracts to increase performance and reduce legal and financial risk. These contracts can be made with employees, suppliers, vendors or partners to the organisation.

A contract management system includes software as well as processes to streamline the contract management cycle.

Why Is Contract Management Important?


Contract management is important across all business sizes and industries. Not managing your supplier or employment contracts can often lead to financial and legal risk, which is easily eradicated with modern contract management software such as RealContractTM. A few of the benefits of contract management are:

  • Reduced financial leakage
  • Reduced legal risk
  • Critical insights into your supplier and consumer relationships
  • Visibility of your key deliverables
  • Correct contract governance
  • Alerts and notifications on expiry dates, obligations and tasks

RealContract - The Features


RealContract, our Contract Management Software, has been designed as a set of building blocks to allow clients to create a contract management solution that best meets the needs of the organisation. Each organisation is unique, as are the contracts that they enter into. This is why we create bespoke solutions to match your company’s contract management requirements

  • Central Respository: Caters for both cloud-based or on-site solutions. All the data and documents in the system are encrypted, with secure access to specific contracts or the entire system - so all your information is safe with us!
  • Workflow, Obligations and Alerts: RealContractTM provides a service that alerts users against tasks, delegations or approvals based on the information in the Central Repository
  • Integration: Integration into 3rd party systems allows us to either push or pull information from other applications.
  • Document Manager: RealContractTM has it's own Document Manager, but can also interface into 3rd party document management systems. All image types can be stored and linked to the respective contract within the central repository.
  • RealInsight Reporting: Standard scheduled reports as well as customisable dashboards are available within the system. These are designed to provide the management information the client requires.
  • On-site or Hosted: We cater for both cloud-based or on-site solutions. All the data and documents in the system are encrypted, with secure access to specific contracts or the entire system - so all your information is safe with us!